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Putting your students first just got easier.

Wavely is a powerfully simple HIPAA and FERPA compliant student management tool designed to help school counselors keep student success and wellness at the top of mind.

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Why Wavely?

A child's mental health and wellness has a direct effect on their performance, retainment, and engagement in the classroom. If we've learned anything from navigating the COVID-19 pandemic, it's that students around the country were left without an easy or stigma-free way to access their school counselor or vetted support resources.

This should concern every school leader.


In May of 2020, we met with a team of school officials to create a simple and sleek multi-purpose platform for the office of student services that would meet the needs of both students and school counselors 365 days a year. Below you can find the three key advantages of integrating the Wavely platform into your school community.

 

ADVANTAGE #1| ENGAGEMENT

Make it easier for your school counselors to reach students where they are each day of the week.

Features for School Counselors

Secure HIPAA Compliant Direct Messaging

Quickly Schedule Sessions with Students

Automate Availability After School Hours

Real-Time Mood Tracking of Students

Automatic Session and Message Notifications

Send Mass Reminders and Announcements

Training Videos, Help Center, US-Based Support

MORE

ADVANTAGE #2| ACCESSIBILITY

Give every student access to a central help place where they can find the help they need when they need it.

Features for Students

Easily Direct Message School Counselor

Find Insight on Local Mental Health Resources

Stay Protected with 24/7 Crisis Support Services

Automatic Meeting and Message Notifications

Self-Care Tools and Modules (Coming Soon)

Training Videos, Help Center, US-Based Support

MORE

 
 

SAFEGUARDS

Authentication

Imported students and staff receive a welcome email that includes a unique authorization code and access code assigned to their student or employee ID. This information, along with a secure password, is required to activate their profile. This process eliminates unauthorized access to your network.

Data Encryption

As a safeguard to enforce HIPPA and FERPA compliance, all data passing through our platform, for both the mobile and online interface, is encrypted. This means that all user data is converted into complex code to ensure its contents cannot be understood, intercepted, or collected.

Parental Consent

For any student to be added to their school's network, the parent or legal guardian of the student is required to sign a consent form that gives them authorized permission to use the app. It's the responsibility of the school to distribute and maintain a record of these signed consent forms.

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HOW IT WORKS

Complete the Setup Checklist

Using the requested student information from your Student Information System (SIS), you will complete our onboarding checklist with the help of an assigned account manager. We walk you through the entire setup process from beginning to end to ensure you have a seamless onboarding experience.

 

 

Communicate and Promote

We will provide you with customizable email templates that can be sent to students, parents, and staff/faculty to help inform your community about Wavely coming to your school. This helps create awareness about the automated welcome email they will receive once added to your Wavely network.

Onboard Your Community

With the help of your account manager, we will activate your Wavely network and help you onboard your students, staff, and resources within ten minutes. the requested student information from your Student Information System (SIS), you will complete our onboarding checklist with the help of an assigned account manager.

Bridge the Gap

Once students have successfully authenticated their Wavely profile, every student will now have a central help-place to access their school counselor, local resources, and 24/7 crisis supported services. More importantly, your school counselors will now have a streamline way to reach students where they are each day of the week.

Track Wellness + Performance

From the Wavely Dashboard, authorized admins can find real-time analytics that track student wellness and even the daily performance of your student services staff. This information can then be easily filtered by any custom date(s).

Take Action

Using the actionable information collected from the Wavely Dashboard, you can then gather the knowledge and insight needed to establish best practices that meet the needs of your entire school community.

ADVANTAGE #3| INSIGHT

Empower your school leaders with actionable information and establish best practices that meet their needs of your school community.

Features for School Administrators

Reliable Account Manager
Seamless Student and Staff Onboarding
Import Local and Crisis Support Resources
Send or Schedule Mass Alerts to Students
Performance Tracking of Student Services Staff
Wellness Tracking of Your Student Population
Training Videos, Help Center, US-Based Support

MORE

CUSTOMIZE YOUR NETWORK

ANCHOR METHOD

STREAMLINE METHOD

The "Anchor Method" is our recommended model for most school structures as it guarantees every student has access to an assigned school counselor and limits access to other support staff. This means they need an approved referral request for access.

The "Streamline Method" is a more simplistic model that grants students access to all staff members within your office of student services without limitations. This means that students do not need a referral request to access other support staff.

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Pilot and Launch in Minutes

With the craziness your school has experienced this past year due to COVID-19, we recognize that your time is of the essence. As soon as your setup checklist is completed and your network is activated, you can begin the onboarding process. Setup only takes a few minutes and once complete, you can either pilot Wavely with a smaller audience or go big with the wider school community.

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Ready to lead the way?

The Wavely School Plan is ideal for pro-active primary and secondary school districts who want to set an example for others. If you believe that your school district should be on the forefront of our mission, click below to schedule a live demo with us. 

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